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Event Checklist and Guide

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Thinking of organizing a birthday party, bridal shower, or baby shower? It can feel pretty overwhelming at first, but breaking it down into smaller sections that can be outsourced and managed to deliver a flawless end result is definitely the way to go – rather than leaving everything to the distant cousin that’s ‘done this a thousand times before’. Have a look down below at a comprehensive checklist to ensure everything is taken care of for your special event.

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Establish a date

This is step number one, first and foremost. Before thinking about any color schemes or themes, you need to establish a date that leaves enough time to plan every last detail. It should also give the guests enough time to plan their schedules accordingly – and speaking of guests, remember to send a save-the-date so that guests can RSVP and give you a better idea of the number of people able to attend.


Also very important, setting up a budget that’s realistic but still spacious enough for you to be able to pay for everything you need to will lift a lot of stress off your shoulders and give you a clearer idea of the type of event you’ll be able to have. The budget should include everything – food, decor, venue hire, the whole nine yards.

Location Location Location

Where is the event going to be held? What type of setting are you looking for? How big should the venue be for the number of guests attending? These are all questions you should be asking yourself at this stage. If you feel like you’re not familiar enough will all the options of venues around you and you’re based in Australia, go and have a look at – they offer a complimentary venue-finding service and will do all the searching and heavy lifting for you.

Alternatively, Venuefinder is a UK based company who can offer the same service, making finding the perfect venue an absolute breeze!

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Teamwork makes the dream work

Now that you have a clear vision of everything that needs to happen, set up a team of friends and family who will be able to assist with the coordinating of the event, and then outsource the tasks accordingly. This will not only let you breathe a little easier but will ensure that every task is handled with care as there will be enough hands to juggle everything that needs to be taken care of.


Pretty much one of the only things people remember from an event is whether they had good food to eat. When it comes to catering for your guests, this should be one of the areas where you should splurge a little more. Good food adds a whole new level to an event, and people are much more social if their bellies have been filled with tasty snacks and meals. This will also add to the overall success of the event as the food is one of the most significant parts of the whole shebang.

Having all of the above well organized and planned thoroughly will ensure that you have a smooth ride on your path to planning your event and will make you enjoy it as well – it’s a party after all! So get those troops ready, buckle up and plan that spectacular day from beginning to end!

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